Avails: Pay an Invoice Using the Invoice Center

1. From the Dashboard screen, select Avails from the Applications menu on the navigation bar located on the left side of the screen.

2. Log in to Avails by typing in your Username and Password.

3. After successfully logging in, the Contract Search screen appears.

4. On the left side of the screen, click Invoice Center.

5. Use the drop-down menu to select Contract Type (sales or acquisition).

6. Use the drop-down menus on the screen to search for an invoice by Project Type, Project Title, Licensee/Licensor, Contract Type, Invoice #, or any combination thereof.  You can also search by Contract # by manually typing numbers into the Contract # field.  After selecting search criteria, click Search.

7. If an invoice is outstanding, a link entitled “Pay” appears next to the invoice. Click Pay.

8. Edit any of the top-level information (i.e. Wire Xfr/Check/Tracking No., Date Received, Date Cleared) located in the gray-colored section and click the Save Top-Level Payment Info button.

9. You are basically done and have successfully paid the invoice!

10. You may also enter splits (i.e. bank fees, withholding taxes, etc.) that are part of the payment by clicking the Add Splits button.

11. Click Add Payment Split. Select the appropriate payment type from the Category drop-down menu. Enter the correct amount and click the green Update icon to save changes.

12. Repeat Step 11 as many times as necessary.

Avails: Pay An Invoice Using the Invoice Center PDF File

Avails: Create, Edit and Delete User Accounts

[Note: Only users with a permission level of 'Administrator' have the ability to access and manage user accounts.]

1. From the Dashboard screen, click Avails from the Applications menu on the navigation bar located on the left side of the screen.

2. Log in to Avails by typing in your Username and Password.

3. After successfully logging in, the Contract Search screen appears.

4. Click Maintenance.

5. Scroll down the Maintenance menu, located on the left side of the screen, and click on Users.

6. To Create a new user account, enter the Username, Email and Password in the corresponding fields and click Create User.

[Note: Make sure you follow the instructions for choosing a Password which meets the criteria.]

[Note: New users will automatically be assigned to the role 'Users,' which grants them read-only permissions.]

7. To Edit a user account, click the yellow Edit icon.

8. Make any necessary changes and then click the green Update icon to save your changes.

9. To Delete a user account, scroll to the far right side of the line item and click the corresponding Delete icon .

Avails: Create, Edit and Delete User Accounts PDF File

Avails: Reset a Password

[Note: Only users with Administrator Permission Level have the ability to access and manage user accounts.]

1. From the Dashboard screen, click Avails from the Applications menu on the navigation bar located on the left side of the screen.

2. Log in to Avails by typing in your Username and Password.

3. After successfully logging in, the Contract Search screen appears.

4. Click Maintenance.

5. Scroll down the Maintenance menu, located on the left side of the screen, and click on Users.

6. Scroll to the far-right side of the user account line and click Reset Password.

[Note: Passwords are completely hidden and encrypted in the system; therefore if a user forgets their password, an administrator will NOT be able to look it up in Avails.]

Avails: How To Reset An Avails Password PDF File

Avails: Run A Report

Q: How do I run Avails reports?
A: Follow the path: FilmTrack Dashboard>Log in>Reports.

On the Reports screen, use the scroll down menu to select a report.  Select the output option (PDF or Excel), then click Next:Select Report Criteria.

[Note: Some reports are only available in one format type.  When you select a report, the format choices will always appear in the Output Options box, as pictured above.]

After clicking Next:Select Report Criteria, the following screens contain report filtering options. Selecting no filters will generate reports covering all existing data in the report category.

After selecting report filters, click Finish to generate the report.

Please also see Avails: Add New Report Groups.

Please also see the report family tutorials for more detailed descriptions of each report.

Avails: How To Run A Report PDF File

StarCM: Assign Projects to Applications

1. From the Dashboard screen, click StarCM from the Applications menu on the navigation bar located on the left side of the screen.

2. Log in to StarCM by typing in your Username and Password.

3. Click Maintenance (you must have the appropriate permissions to do this.  If you do not have these permissions, please contact your FilmTrack administrator.)

4. Click on Project Types to Areas.

5. Click on the Project Type (Film, TV Series, etc) that applies to the project.

6. Scroll down to the Details area (Right column, third box down).

7. Scroll down the Details menu and click the box for Project To Application.

8. Click Save Changes at the bottom of the screen.

9. To assign a Project Title to applications, enter the project Title under QuickSearch and click Search.

10. Click the Project Title.

11. An Application Availability area now appears on the Project Details page.

12. Select which FilmTrack application(s) to assign the Project Title to. For instance, click the Avails box to see the Project Title appear in Avails reports. Unchecked boxes will leave the Project Title out of reports in that application.

StarCM: How To Assign Projects To Applications PDF File